9 - 17 October, 2021

About the grants

Funded by the Queensland Mental Health Commission and administered by CheckUP, the QMHW Community Events Grant Program will provide $118,500 in 2021 to subsidise events and activities held during QMHW.

The purpose of the grant program is to support local community activities that provide a focal point for awareness, education and understanding of mental health and wellbeing, and help foster community connection and inclusion for those living with mental illness, their families, carers and support people.

Over one hundred funded events and activities will occur during QMHW, from Saturday 9 October to Sunday 17 October 2021, stretching from the Gold Coast north to Cairns, and across the outback.

More information on the successful grant recipients is available in a media release here.

All applicants have been notified of whether their grant application has been successful.

Grant applications were open from 9am Monday 17 May – 5pm Wednesday 30 June 2021. Please do not submit a late application via CheckUP’s other grant programs. It will not be considered.


Do you have questions? Below are some some frequently asked questions. More information can be found in the 2021 QMHW Community Events Grant Guide.

For any further questions about the program, please contact CheckUP by calling 07 3105 8300 or emailing info@qldmentalhealthweek.org.au.

How much can I apply for?

The grant amounts that are being offered (excluding GST) in 2021 are:

– $3000

– $1000

– $500

Please keep in mind that over half the funding has been preliminary earmarked for the provision of $500 grants. Those who apply for a higher grant amount and are not successful can advise on the application form whether they want to have their event considered for a lower funding amount.

What are the objectives of the program?

The objectives of the QMHW Community Events Grant Program are to support the overall aims of QMHW.

– Raise awareness of the importance of mental health and wellbeing

– Increase understanding of mental illness and recovery

– Reduce stigma and discrimination

What is the eligibility to apply?

The following are eligible to apply for a grant:

– Not-for-profits, clubs, community groups and companies

– State and private schools who MUST apply via their P&C

– Local governments.

All eligible applicants must be:

– located in and/or service Queensland.
– an incorporated association, limited by guarantee company.

If your organisation is not any of the above, or does not have $20 million in public liability insurance, the applicant can be auspiced (sponsored) by an organisation that meets the above criteria or local council.


The following are not eligible to apply for a grant:

– Individuals

– Federal and State Government agencies

– Political or religious organisations (excluding educational institutions and not-for-profits that deliver community services)

– Organisations that receive any form of funding from tobacco or alcohol companies or their related foundations, either directly or indirectly

– If your organisation has previously receive a grant from the Queensland Mental Health Commission and not completed an acquittal report within the required timeframe

How do I apply?

All applications and are acquittals are to be completed using SmartyGrants, an online grants management system. You can sign up for a free account or use your existing account at checkup.smartygrants.com.au.

Applications open at 9am on Monday 17 May 2021 and will close at 5pm on Wednesday 30 June 2021.

What will I need to apply?

Before getting started you will need:

– Your SmartyGrants login details (If you do not have an existing login you can create a free account by registering your details)

– Your ABN or ACNC number. If you do not have an ABN number you will need to complete and submit a Statement by Supplier form – ato.gov.au/forms/statement-by-a-supplier-not-quoting-an-abn/

– A digital copy of your organisations or auspicing organisations Public Liability Certificate of Currency showing the insured coverage amount as $20 million or more to submit to in the application

– Clear details of your event, estimated number participants and target audience.

– A budget that relates to how you will spend the grant amount you are seeking.

Only one application per event will be accepted. Whilst we greatly encourage partnerships, two or more organisations cannot apply for the same event or activity.

If your organisation is planning to host separate events in multiple cities/towns, you may submit a separate application. If successful, each event will require a separate acquittal.

What can I spend the grant funding on?

Grant funding can be spent to support and increase the impact of your QMHW event, including on the following items:

– Venue hire and associated costs, such as equipment hire, permits and security

– Catering (e.g. morning tea, bottled water and other non-alcoholic beverages)

– Guest speakers, temporary instructors and/or mental health specialists engaged specifically for your event

– Engaging Traditional Owners and Elders for Welcome to Country

– Musicians and artists

– Transport and parking costs (e.g. transport for event collateral or guest speakers to event site)

– Printing and photocopying of QMHW materials or resources on mental health for distribution to event attendee

– QMHW merchandise

What kind of event can I host?

You can connect people to a range of events and activities, either face-to-face or online.

Your event could feature guest speakers talking about different mental health and wellbeing topics, centre around the arts, or focus on activities that boost mental health, using the building blocks of mental wellbeing as inspiration.

For a range of event ideas, you can read our 2021 Event Starter Kit.

What organisations received grants last year?

You can read the about the 2020 grants program and the successful applicants in the QMHC media announcement on their website

What does auspice or auspicing mean?

To ‘auspice’ means to provide support, sponsorship or guidance. The group or individual requiring support is known as the ‘auspicee’ and the incorporated organisation that auspices the group or individual is known as the ‘auspicor’. When using an auspice arrangement, the relationship is often described as one where the auspicee will be carrying out the project ‘under the auspices of’ the incorporated organisation – the auspicor. The auspicor receives funding or enters into relevant agreements for the auspicee.

Why is Public Liability Insurance important?

Public liability insurance is designed for professionals who interact with customers or members of the public. It protects against claims of personal injury or property damage that a third party suffers (or claims to have suffered) as a result of your business activities.

What does incorporation mean?

Incorporation gives your group its own legal identity (the group becomes a ‘separate legal entity’ from its members) . The incorporated group can enter into contracts, sign a lease, employ people, and sue and be sued.

Incorporated groups are incorporated under law (which can be either state or federal) and report to the regulator responsible for their type of structure, for example the Australian Securities and Investments Commission.

Incorporated groups follow a particular structure, with group rules (or constitution), members, and a governing body (often called a board or committee).

Companies (public or private) set up under the Companies Act are incorporated, just as incorporated associations are.

Examples of an incorporated structure – proprietary limited company (profit), incorporated associations (nonprofit), company limited by guarantee (non-profit), Aboriginal Corporation (profit or non-profit), Co-operative (profit or non-profit).

Examples of an unincorporated structure – sole trader, partnership, unincorporated joint venture, unincorporated association.

An unincorporated group may be auspiced by an incorporated group (or another legally recognised entity).

Why are some applications not successful? Can I receive feedback on why my grant application was not successful?

Most grant programs, with the exception of a few, are competitive programs. This means you are competing against other applicants for the same pool of funds.

Applications which meet all of the eligibility criteria, and which meet the assessment criteria to the highest level will have the greatest chance of funding.

Many grant programs are heavily oversubscribed, and even a good application and a great project may not be successful in being offered funding. However, you can increase your chance of success by checking the following:

  • Have you assessed your eligibility before applying? It is critical that you read the guidelines before starting your application.
  • Is your explanation of your event clear?
  • Have you added items into the budget that will help create impact or show value for money? Or have you included items that are not allowable? Our guidelines state what the grant funding can and cannot go towards.
  • Have you attached all necessary documents? It’s critical to allow plenty of time to gather the necessary documentation as part of your grant planning.

The QMHW Community Events Grant Program applications are assessed by an independent panel who are bound by confidentiality, and then approved by the Queensland Mental Health Commission. All decisions made by the panel and the Commission are final.

Please note that individual feedback cannot be provided to applicants due to the volume of applications received.

General advice for grant writing, which may be useful for future grant applications, is available via Business Queensland here.

Does my school have to apply via our P&C?

Schools must apply either via their P&C or organise for their application to be auspiced by another incorporated organisation.

If you are applying via your P&C the bank account listed in the application must be for your P&C and you can get an office bearer to sign the final certification page.

For school staff who are working on the application with a P&C office bearer, please keep in mind you can save your application along the way and share your access with the office bearer so they can sign the certification page.

For schools who want to join together to host an event, please note that P&C associations may also develop partnerships with other P&C associations and submit an application that reflects these arrangements.

How else can I fund my event?

If you are ineligible to apply for a grant, or your application for funding is declined, remember that other sources of funding may be available. Below are several ideas.

  • Sell tickets. Using an event-ticketing platform like Eventbrite you can start selling tickets long in advance of your planned event date.
  • Charge exhibition space. In the same way, you can sell tickets in advance of your event, you can also pre-sell exhibition stands and take deposits from exhibitors.
  • Seek sponsorship from local businesses.
  • Partner with another organisation to split the event costs.
  • Consider contra deals. For example, a newspaper that is organising a community event could offer a catering company free print advertising in exchange for providing f&b.
  • Host a fundraiser.
  • Choose a community minded venue or free online platform. Some venues might be willing to discount or even donate their space to be associated with a good cause.
  • See if there is a Queensland Government grant you are eligible for with their Grants Finder.
  • Contact your local council to see what grants they offer.